Turn Chaotic RFQ PDFs into Sub-3-Minute Approved Quotes.
Multimodal AI takeoff engine that extracts line items from messy contractor PDFs, matches inventory and customer tiers in your ERP, and delivers an approved formal quote in under 3 minutes.
Estimators Spend 72 Hours Keying RFQs While Faster Competitors Win the Purchase Order.
Contractors blast identical RFQs to 3 or 4 distributors simultaneously. Your sales engineers spend 45 minutes per request deciphering messy scans, looking up legacy part numbers, and typing rows into SAP or NetSuite. By the time your quote lands 2 days later, the contractor has already signed with whoever replied in the first hour.
Of commercial contracts in the US are awarded to the first qualified bidder.
The First-Mover Advantage Gap
In commercial distribution, speed is price. A 3-minute turnaround beats a 3% price discount almost every single time on urgent jobsites.
Estimator Burnout & Wasted Talent
Experienced technical sales reps spend 60% of their workday doing robotic data entry from PDF attachments instead of proactive relationship building and negotiation.
Lost After-Hours Revenue
Urgent jobsite RFQs arrive at 6:00 PM. A 14-hour overnight delay means the order is gone before your branch opens in the morning.
The 3-Minute Speed-to-Quote Pipeline
Multimodal computer vision takeoff coupled with deterministic ERP pricing logic.
Multimodal Document Takeoff
Ingests scanned PDF specifications, handwritten jobsite material sheets, CAD takeoff exports, and messy Excel tables.
Part Number Normalization
Translates colloquial contractor terminology into precise manufacturer SKUs and industry standard specifications.
Deterministic ERP Catalog Match
Cross-references inventory in SAP, NetSuite, or Epicor Prophet 21. Applies customer-specific pricing tiers and margin guardrails.
Intelligent Substitution Check
If an item is out of stock, automatically suggests in-stock certified equivalents with identical technical specifications.
One-Click Approval Dispatch
Generates a formal, branded PDF quote and drafts an email in the sales rep's inbox with a '1-Click Approve & Send' button.
CRM & Pipeline Sync
Logs quote opportunity amount, gross margin percentage, and expiration date in your CRM for executive visibility.
// Ingestion of Messy Contractor PDF Takeoff & ERP Cross-Match
export async function processIndustrialRFQ(rfq: InboundEmailEvent) {
// 1. Multimodal takeoff extraction from PDF attachment
const lineItems = await axon.multimodal.extractTakeoff(rfq.attachment);
// 2. Deterministic ERP catalog & margin check
const matchedQuote = await axon.erp.matchCatalogPrices({
items: lineItems,
customerId: rfq.customerId,
substitutesAllowed: true
});
// 3. Prepare One-Click Approve & Send draft in Sales Rep inbox (< 3 min)
return await axon.sales.draftOneClickApproval({
quotePdf: matchedQuote.pdfDocument,
totalAmountUSD: matchedQuote.totalUSD
});
}What You Actually Receive
No complex quoting software to implement. We deliver accurate formal quotes in your reps' inboxes in 3 minutes.
Zero Software Seats. Zero Dashboards.
Legacy vendors sell you another login and make your team do the manual entry. Axon Grove integrates behind your APIs and delivers finished records directly to your core ledger, CRM, or calendars.
Transparent, Outcome-Aligned Pricing
Validate the pipeline risk-free before committing to recurring RaaS terms.
Catalog Integration Pilot
Connect 1 product line or branch and process your first 50 quotes risk-free.
Velocity Quoting Model
Or 1% – 2% performance fee on incremental orders won through speed.
Guaranteed 3-minute generation on all standard catalog line items.
Frequently Asked Architecture Questions
Ready to eliminate operational latency?
Join the Q2/Q3 validation cohort. We deploy the pipeline and process your initial cohort with zero setup fees.